Attendance Matters

To report a student absence, please call 0191 814 3890 then select option 2


Student Support Manager - Clare Hendry

clare.hendry@ntlp.org.uk

Education Welfare Officer - Rebecca Palmer

rebecca.ferry@ntlp.org.uk

Registration

Pupils must be in school by the first bell at 8.25am

8.30-9.00am tutors ensure that morning registration is completed by 9.00am.

Periods 1,2,3,4 & 5 Class teacher responsible to ensure that class registers are taken.

If electronic systems are not working, a tutor/class teacher to ensure a paper register is forwarded to the Education Welfare Officer

Registers are “closed” for the morning session at the beginning of period 1.

The school gates close at 8.30am.

Any pupil arriving late, after the gates are closed should report to Main Reception and sign in with the Senior Leader on duty.

The school operates a “First Day Response System” which means that parents are contacted on the first morning of an unreported absence.

Parents/carers should always telephone school to explain reasons for lateness. This is recorded by the Education Welfare Officer.

Absence notes and medical evidence/information should be delivered directly to Progress Leaders / Education Welfare Officer.

The Education Welfare Officer is responsible for monitoring lateness and sanctions for lateness.

What happens if you are late for school?

If you arrive to school late, after 8.30am, you must enter school via main reception and speak to a member of the Senior Leadership Team.

Amount of Lates

Outcome

1st Late

15 minute detention

2nd Late

30 minute detention

3rd Late

1 hour Head Teacher detention on a Friday after school.


If lateness continues, parents will be invited into school for a formal meeting with the Education Welfare Officer and Progress Leader to discuss the matter further. This will be a supportive meeting to help unpick why the pupil is arriving late to school. Support, guidance and advice will be shared at this meeting.

If after the first meeting lateness persists, parents will be invited into school for a formal meeting which will involve the Head/Deputy teacher, Education Welfare Officer and Student Support Manager and Progress Leader. A member of the LA and Governing Body will also be invited to discuss the seriousness of the matter and explore the more formal actions which could be taken e.g. fines for persistent lateness.

Frequently Asked Questions

Q: My child is just having an ‘off day’ so I’m not sending him/her in’

A: Having sporadic days off school can quickly add up. We always want to encourage pupils to attend, sometimes getting out of bed, showering and putting on a uniform is all it takes to feel a little better. Coming to school on days when you don’t really feel like it can make a big difference. We will always send pupils home if they are genuinely unwell.


Q: My child was sick over the weekend, should I keep him/her at home?

A: We don’t have a fixed 48hr rule for diarrhoea & sickness. If your child has had an isolated incident and is feeling better, please send them to school.


Q: I have received an attendance letter and I do not like the tone.

A: We’re sorry you feel that way but we have to state facts and legal information to make things clear. Each correspondence forms part of a possible legal intervention and must leave no ambiguity.


Q: I can’t provide medical evidence because it’s impossible to get a GP appointment.

A: Wherever possible, we will request medical evidence. If your child is off for 4 consecutive days, we will expect a GP visit. If your child has had several shorter absences for the same condition, we will also expect a GP visit. Medical evidence makes the difference between authorised absence and unauthorised absence. We do not pursue legal intervention where medical evidence is provided. It’s as important for you as it is for us.


Q: I do not like being challenged regarding my child’s absences and reserve the right to make the decision as to whether my child is well enough to attend school.

A: We are sorry you feel that way but please bear in mind that our team is simply doing their jobs in complying with school rules and statutory guidance. It’s not personal and ultimately we can offer a multitude of support to help your child’s attendance improve and safeguard their future success. Remember, we care.


Q: Why do I have to tell you the details when my child is unwell?

A: Firstly, your conversation with us is confidential. We do not share details with the wider school community but will need to know exactly what’s wrong so that we can offer the right level of support and guidance. We care for every aspect of your child’s health and wellbeing from migraines to mental health. Good communication will help us to help you.


Q: Why do I need to call school every day when my child is absent?

A: Put simply, we have a duty of care and cannot assume that your child is at home. A daily call to us will give both school and home the confidence of knowing that your child is safe.


Q: I cannot take your calls or make meetings due to work commitments.

A: We will endeavour to work around your schedule in the interest of your child. Conversations and face to face meetings are important in building relationships. Family dynamics are unique and so are the interventions we can put in place to help your child to overcome barriers to attendance.


Q: My child is anxious and their attendance has dropped, but you want to meet me to discuss this matter. You know why they can’t attend, what is the point of this meeting?

A: Our meetings are intended to be supportive. We have a team of qualified staff in school along with a dedicated counsellor. If you are seeking external help it’s important to send in your appointment letters and stay in touch

Attendance Feb 2022.pdf